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Submission Guidelines

Submitting an Article Online

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Article Types

Research Articles

Research articles must describe the outcomes and application of unpublished original research. These should make a substantial contribution to knowledge and understanding in the subject matter and should be supported by relevant figures and tabulated data. Research articles should be no more than 8,000 words in length (all inclusive).

Brief Communications

Brief communications should present a clear, significant contribution within a shorter format. Brief reports should be no longer than 1500 words in length. An abstract of 70 words is allowed and a maximum of 2 display items (either figures or tables) are allowed.

Registered Reports

Registered Reports established a rationale and methodology for empirical work prior to data collection. Once a protocol is reviewed and accepted, publication will follow data collection if the authors maintain their preregistered methodology. Unexpected findings and post hoc analyses can also be included in the final report, which should be no more than 8,000 words (all inclusive).

Tools and Methods

Tools and Methods should outline and test new techniques and discuss potential applications and significance of the technique. In addition, articles that critique or modify extant methodologies and approaches are welcome. Authors should provide a detailed summary of the protocol followed and establish replicability within the body of the paper. Methods articles should be no longer than 8,000 words in length (all inclusive).

Reviews

Reviews can cover topics such as current controversies or the historical development of studies as well as issues of regional or temporal focus. Papers should critically engage with the relevant body of extant literature. Review articles should be no longer than 8,000 words in length (all inclusive).

Perspectives

Perspectives should reflect upon or critique a specific topic or event with wide relevance to the field, such as the release of a major study or other notable occurrence related to computational psychiatry. Authors interested in submitting a perspective piece should discuss the content with the editor before submitting a manuscript. Perspectives should be no longer than 1,500 words in length. No abstract is allowed and a maximum of 2 display items (either figures or tables) are allowed.

Commentaries

Commentaries should present a clear, significant response to a paper previously published in CPsy, no longer than 1,000 words in length. No abstract is allowed and a maximum of 2 display items (either figures or tables) are allowed.

Author Guidelines

Submissions should be made electronically through this website. Once submitted, the author can track the submission and communicate with the editors via the online journal management system.

Please ensure that you consider the following guidelines when preparing your manuscript. Failure to do so may delay processing your submission.

All word limits exclude figure legends and the reference list.

Please note that the reviews and rebuttals of all accepted papers will be published alongside the paper. See Editorial Policies for details.

 

Structure

Title page

The names of all authors, affiliations, contact details, biography (optional) and the corresponding author details must be completed online as part of the submission process. All authors must fit within the journal's definition of an author, available here.

Author names should include a forename and a surname. Forenames cannot include only initials.

  • J. Bloggs is not preferred. The full name, Joe Bloggs is required (this will enhance the 'findability' of your publication).

The affiliation should ideally include ‘Department, Institution, City, Country’. However only the Institution and Country are mandatory.

Abstract
Research articles (including Registered Reports), Reviews, and Tools and Methods articles must have the main text prefaced by an abstract of no more than 250 words summarising the main arguments and conclusions of the article. This must have the heading ‘Abstract’ and be easily identified from the start of the main text.

A list of up to six key words should be placed below the abstract.

The abstract and keywords should also be added to the metadata when making the initial online submission.

Main text
The body of the submission should be structured in a logical and easy to follow manner. A clear but concise Introduction section should give non-specialists in the subject an understanding of the motivation for the research question and the methods employed. Methods and Results sections may then follow to clearly detail the empirical work, and a Discussion section summarises and contextualises the findings and their limitations.

Up to three level headings may be present and must be clearly identifiable using different font sizes, bold or italics. We suggest using Headings 1, 2 and 3 in MS-Word’s ‘Style’ section.

Data Accessibility
Analysis code should be publicly available by default. If data, structured methods or code used in the research project have been made openly available, a statement should be added to inform the reader how/where to access these files. This should include the repository location and the DOI linking to it. Read our reproducibility guide for more information on best practice and maximising the impact of your open data.

If it is not possible to use a repository then the journal can host supplementary files. Such files must be listed in the Data Accessibility section, with a corresponding number, title and optional description. Ideally, the supplementary files are also cited in the main text.

e.g. Supplementary file 1: Appendix. Scientific data related to the experiments.

Supplementary files will not be typeset so they must be provided in their final form and must be submitted for review during the original submission process. They will be assigned a DOI and linked to from the publication by the publisher.

NOTE: If data or code used in the research project have not been made available, a statement confirming this should be added, along with the reasons why.

The journal's data policy is available on the Editorial Policies page.

Ethics and consent (if applicable)
Research involving human subjects, human material, or human data, must have been performed in accordance with the Declaration of Helsinki. Where applicable, studies must have been approved by an appropriate ethics committee and the authors should include a statement within the article text detailing this approval, including the name of the ethics committee and reference number of the approval. The identity of the research subject(s) should be anonymised whenever possible. For research involving human subjects, informed consent to participate in the study must be obtained from participants (or their legal guardian) and added to this statement. If a study involving human subjects/tissue/data was exempt from requiring ethical approval, a confirmation statement from the relevant body should be included within the submission.

Experiments using animals must follow national standards of care. For further information, click here.

Acknowledgements (optional)
Any acknowledgements must be headed and in a separate paragraph, placed after the main text but before the reference list.

Funding Information (if applicable)
Should the research have received a funding grant then the grant provider and grant number should be detailed. 

Competing interests
If any of the authors have any competing interests then these must be declared. A short paragraph should be placed before the references. Guidelines for competing interests can be found here. If there are no competing interests to declare then the following statement should be present: The author(s) has/have no competing interests to declare.

Authors' contributions
A sentence or a short paragraph detailing the roles that each author held to contribute to the authorship of the submission. Individuals listed must fit within the definition of an author, as per our authorship guidelines.

References
All references cited within the submission must be listed at the end of the main text file.

 

Permissions

The author is responsible for obtaining all permissions required prior to submission of the manuscript. Permission and owner details should be mentioned for all third-party content included in the submission or used in the research.

If a method or tool is introduced in the study, including software, questionnaires, and scales, the license this is available under and any requirement for permission for use should be stated. If an existing method or tool is used in the research, it is the author's responsibility to check the license and obtain the necessary permissions. Statements confirming that permission was granted should be included in the Materials and Methods section.

 

Language & Text

Capitalisation
For the submission title:

Capitalise all nouns, pronouns, adjectives, verbs, adverbs and subordinate conjunctions (i.e. as, because, although). Use lowercase for all articles, coordinate conjunctions and prepositions.

  • Slip-Sliding on a Yellow Brick Road: Stabilization Efforts in Afghanistan

Headings within the main text:

First level headings in the text should follow the same rule as the main title.

For lower-level subheadings, only capitalise first letter and proper nouns.

Headings should be under 75 characters.

Spelling
Submissions must be made in English. Authors are welcome to use American or British spellings as long as they are used consistently throughout the whole of the submission.

  • Colour (UK) vs. Color (US)

When referring to proper nouns and normal institutional titles, the official, original spelling must be used.

  • World Health Organization, not World Health Organisation

Grammar
American or English grammar rules may be used as long as they are used consistently and match the spelling format (see above). For instance, you may use a serial comma or not.

  • red, white, and blue OR red, white and blue

Font
The font used should be commonly available and in an easily readable size. This may be changed during the typesetting process.

Underlined text should be avoided whenever possible.

Bold or italicised text to emphasise a point are permitted, although should be restricted to minimal occurrences to maximise their efficiency.

Lists
Use bullet points to denote a list without hierarchy or order of value. If the list indicates a specific sequence then a numbered list must be used.

Lists should be used sparingly to maximise their impact.

Quotation marks
Use single quotation marks except for quotes within another speech, in which case double quotation marks are used.

Quotations that are longer than three lines in length must be in an indented paragraph separate from the main text.

The standard, non-italicised font must be used for all quotes.

It must be clear from the text and/or citation where the quote is sourced. If quoting from material that is under copyright then permission will need to be obtained from the copyright holder.

Acronyms & Abbreviations
With abbreviations, the crucial goal is to ensure that the reader – particularly one who may not be fully familiar with the topic or context being addressed – is able to follow along. Spell out almost all acronyms on first use, indicating the acronym in parentheses immediately thereafter. Use the acronym for all subsequent references.

  • Research completed by the World Health Organization (WHO) shows …

A number of abbreviations are so common that they do not require the full text on the first instance. Examples of these can be found here.

Abbreviations should usually be in capital letters without full stops.

  • USA, not U.S.A

Common examples from Latin origin do not follow this rule and should be lower case and can include full stops.

  • e.g., i.e., etc.

Use of footnotes/endnotes
Use endnotes rather than footnotes (we refer to these as ‘Notes’ in the online publication). These will appear at the end of the main text, before ‘References’.

All notes should be used only where crucial clarifying information needs to be conveyed.

Avoid using notes for purposes of referencing, with in-text citations used instead. If in-text citations cannot be used, a source can be cited as part of a note.

Please insert the endnote marker after the end punctuation.

 

Data & Symbols

Symbols
Symbols are permitted within the main text and datasets as long as they are commonly in use or have explanatory definition on their first usage.

Hyphenation, em and en dashes
There is no set rule on the use of hyphenation between words, as long as they are consistently used.

Em dashes should be used sparingly. If they are present, they should denote emphasis, change of thought or interruption to the main sentence and can replace commas, parentheses, colons or semicolons.

  • The president’s niece—daughter of his younger brother—caused a media scandal when…

En dashes can be used to replace ‘to’ when indicating a range. No space should surround the dash.

  • 10-25 years
  • pp. 10-65

Numbers
For numbers zero to nine please spell the whole words. Please use figures for numbers 10 or higher.

We are happy for authors to use either words or figures to represent large whole figures (i.e. one million or 1,000,000) as long as the usage is consistent throughout the text.

If the sentence includes a series of numbers then figures must be used in each instance.

  • Artefacts were found at depths of 5, 9, and 29 cm.

If the number appears as part of a dataset, in conjunction with a symbol or as part of a table then the figure must be used.

  • This study confirmed that 5% of…

If a sentence starts with a number it must be spelt, or the sentence should be re-written so that it no longer starts with the number.

  • Fifteen examples were found to exist…
  • The result showed that 15 examples existed…

Do not use a comma for a decimal place.

  • 2.43 NOT 2,43

Numbers that are less than zero must have ‘0’ precede the decimal point.

  • 0.24 NOT .24

Units of measurement
Symbols following a figure to denote a unit of measurement must be taken from the latest SI brochure. See http://www.bipm.org/utils/common/pdf/si_brochure_8_en.pdf for the full brochure.

Formula
Formulae must be proofed carefully by the author. Editors will not edit formulae. If special software has been used to create formulae, the way it is laid out is the way they will appear in the publication.

 

Figures & Tables


For long articles (Research Articles, Reviews, Tools and Methods), up to a total of 8 display items can be included. For short articles (Brief Communications, Perspectives), a total of 2 display items can be included.

Figures
Figures, including graphs and diagrams, must be professionally and clearly presented. If a figure is not easy to understand or does not appear to be of a suitable quality, the editor may ask to re-render or omit it.

All figures must be cited within the main text, in consecutive order using Arabic numerals (e.g. Figure 1, Figure 2, etc.).

Each figure must have an accompanying descriptive main title. This should clearly and concisely summarise the content and/or use of the figure image. A short additional figure legend is optional to offer a further description.

  • Figure 1: 1685 map of London.
  • Figure 1: 1685 map of London. Note the addition of St Paul’s Cathedral, absent from earlier maps.

Figure titles and legends should be placed within the text document, either after the paragraph of their first citation, or as a list after the references.

The source of the image should be included, along with any relevant copyright information and a statement of authorisation (if needed).

  • Figure 1: Firemen try to free workers buried under piles of concrete and metal girders. Photo: Claude-Michel Masson. Reproduced with permission of the photographer.

If your figure file includes text then please present the font as Ariel, Helvetica, or Verdana. This will mean that it matches the typeset text.

NOTE: All figures must be uploaded separately as supplementary files during the submission process, if possible in colour and at a resolution of at least 300dpi. Each file should not be more than 20MB. Standard formats accepted are: JPG, TIFF, GIF, PNG, EPS. For line drawings, please provide the original vector file (e.g. .ai, or .eps).

Tables
Tables must be created using a word processor's table function, not tabbed text.

Tables should be included in the manuscript. The final layout will place the tables as close to their first citation as possible.

All tables must be cited within the main text, and numbered with Arabic numerals in consecutive order (e.g. Table 1, Table 2, etc.).

Each table must have an accompanying descriptive title. This should clearly and concisely summarise the content and/or use of the table. A short additional table legend is optional to offer a further description of the table. The table title and legend should be placed above the table.

Tables should not include:

  • Rotated text
  • Colour to denote meaning (it will not display the same on all devices)
  • Images
  • Vertical or diagonal lines
  • Multiple parts (e.g. ‘Table 1a’ and ‘Table 1b’). These should either be merged into one table, or separated into ‘Table 1’ and ‘Table 2’.

NOTE: If there are more columns than can fit on a single page, then the table will be placed horizontally on the page. If it still can't fit horizontally on a page, the table will be broken into two.

 

References

In-text citations
Every use of information from other sources must be cited in the text so that it is clear that external material has been used.

If the author is already mentioned in the main text then the year should follow the name within parenthesis.

  • Both Jones (2013) and Brown (2010) showed that …

If the author name is not mentioned in the main text then the surname and year should be inserted, in parenthesis, after the relevant text. Multiple citations should be separated by semi-colon and follow alphabetical order.

  • The statistics clearly show this to be untrue (Brown 2010; Jones 2013).

If three or fewer authors are cited from the same citation then all should be listed. If four or more authors are part of the citation then ‘et al.’ should follow the first author name.

  • (Jones, Smith & Brown 2008)
  • (Jones et al. 2008)

If citations are used from the same author and the same year, then a lowercase letter, starting from ‘a’, should be placed after the year.

  • (Jones 2013a; Jones 2013b)

If specific pages are being cited then the page number should follow the year, after a colon.

  • (Brown 2004: 65; Jones 2013: 143)

For publications authored and published by organisations, use the short form of the organisation’s name or its acronym in lieu of the full name.

  • (ICRC 2000) NOT (International Committee of Red Cross and Red Crescent Societies 2000)

Please do not include URLs in parenthetical citations, but rather cite the author or page title and include all details, including the URL, in the reference list.


Reference list

All citations must be listed at the end of the text file, in alphabetical order of authors’ surnames/in numerical order.

All reading materials should be included in ‘References’ – works which have not been cited within the main text, but which the author wishes to share with the reader, must be cited as additional information in endnotes explaining the relevance of the work. This will ensure that all works within the reference list are cited within the text.

NOTE: If multiple works by the same author are being listed, please re-type the author’s name out for each entry, rather than using a long dash.

NOTE: DOIs should be included for all reference entries, where possible.


Reference format

This journal uses the APA system – see below for examples of how to format:

  • Books:

Author, A. A. (year). Title of work. Publisher. https://doi.org/xx.xxxxxxxx

Leaver, B. L., Ehrman, M., & Shekhtman, B. (2005). Achieving success in second language acquisition. Cambridge University Press. https://doi.org/10.1017/CBO9780511610431

  • Chapter within books:

Author, A. A., & Author, B. B. (year). Title of chapter or entry. In A. Editor, B. Editor, & C. Editor (Eds.), Title of book (pp. xxx-xxx). Publisher. https://doi.org/xx.xxxxxxxx

Jacobs, G. M., & Hall, S. (2002). Implementing cooperative learning. In J. C. Richards & W. A. Renandya (Eds.), Methodology in language teaching: An anthology of current practice (pp. 52-58). https://doi.org/10.1017/CBO9780511667190.009

  • Journal articles:

Author, A. A., Author, B. B., & Author, C. C. (year). Article title. Journal Title, volume number (issue number), page numbers. https://doi.org/xx.xxxxxxxx

Radford, M. (2001). Aesthetic and religious awareness among pupils: Similarities and differences. British Journal of Music Education, 18(2), 151-159. https://doi.org/10.1017/s0265051701000249

  • Newspaper articles (online):

Author, A. (year, date). Article title. Newspaper..URL

McMahon, S. (2010, July 19). Fund new Victorian era. Herald Sun. https://www.heraldsun.com.au/

  • Newspaper articles (print):

Author, A. (year, date). Article title. Newspaper. pp. page number

Parker, K. (2008, December 3). Plea for languages. Koori Mail, pp. 19-20

  • Conference papers:

Author, A. (year, month). Title. Paper presented at Conference title, Location, Country.

Liu, C., Wu, D., Fan, J., & Nauta, M. M. (2008, November). Does job complexity predict job strains? Paper presented at the 8th Biannual Conference of the European Academy of Occupational Health Psychology, Valencia, Spain.

  • Organisational publications/Grey literature:

Organisation. (year). Title. Series/publication number. URL/Source

World Bank. (2008). Textbooks and school library provision in secondary education in Sub-Saharan Africa (World Bank Working Paper No. 126. Africa Human Development Series). EBL database.

  • Theses and dissertations:

Author, A. A. (year). Thesis title (Doctoral dissertation, Institution, location). https://doi.org/xx.xxxxxxxx

Murray, B. P. (2008). Prior knowledge, two teaching approaches for metacognition: Main idea and summarization strategies in reading (Doctoral dissertation, Fordham University, New York)

  • Webpages / PDFs:

Author, A. A. (year, month date). Title of work. Source.

Australian Institute of Health and Welfare. (2011, March 23). Australia's health 2004. https://www.aihw.gov.au/publications/index.cfm/title/10014

Submission Preparation Checklist

  1. The author(s) agree to the payment terms detailed on the journal website, which will be applied if this submission is accepted for publication by the journal. Any waiver request must be made at the time of submission via the Comments to the Editor (below). Unless a waiver is granted by the journal, in writing, then the author(s) accepts that an Article Processing Charge (APC) may be invoiced post-acceptance.
  2. The submission has not been previously published, in part or in whole, nor is it before another journal for consideration (or an explanation has been provided in Comments to the Editor).
  3. All third-party-owned materials used have been identified with appropriate credit lines, and permission has been obtained from the copyright holder for all formats of the journal. Authors acknowledge their responsibility to gain all permissions prior to submission.
  4. Tables are all cited in the main text and are included within the text document.
  5. Figures are all cited in the main text and are uploaded as supplementary files. Figures/images have a resolution of at least 150dpi (300dpi or above preferred). The files are in one of the following formats: JPG, TIFF, GIF, PNG, EPS (to maximise quality, the original source file is preferred).
  6. All patients included within case reports or other article types in which an individual or a group of individuals can be identified have signed informed consent forms, or had had their legal guardian do so, giving permission to publish the submitted content under a CC-BY licence.
  7. Research has been approved by an appropriate ethics committee, with the name of the committee and reference number of approval included within the submitted file. Otherwise, a statement that ethics approval was not required has been added to the file.
  8. The corresponding author is submitting an ORCID identifier in their author data and co-authors have been recommended to also provide an ORCID, as per the journal policy.
  9. The corresponding author agrees on behalf of all co-authors that if the submission is accepted for publication, the referees’ reviews and authors’ rebuttals for the submission will be also be published in a separate document, accessible from the published submission’s page on the CPsy journal website. They will not be formatted any further for publication. Reviews of submissions that are rejected will remain confidential.
  10. All authors qualify as authors, as defined in the authorship guidelines, and have given permission to be listed on the submitted paper.
  11. The text adheres to the stylistic and bibliographic requirements outlined in the authorship guidelines. Every effort has been made to ensure that the submission is ready for peer review according to the journal's review policy. If submitting to a peer-reviewed section of the journal, the submitted files (including file properties) have been anonymised.

Copyright Notice

Authors who publish with this journal agree to the following terms. If a submission is rejected or withdrawn prior to publication, all rights return to the author(s):

  1. Authors retain copyright and grant the journal right of first publication with the work simultaneously licensed under a Creative Commons Attribution License that allows others to share the work with an acknowledgement of the work's authorship and initial publication in this journal.
  2. Authors are able to enter into separate, additional contractual arrangements for the non-exclusive distribution of the journal's published version of the work (e.g., post it to an institutional repository or publish it in a book), with an acknowledgement of its initial publication in this journal.
  3. Authors are permitted and encouraged to post their work online (e.g., in institutional repositories or on their website) prior to and during the submission process, as it can lead to productive exchanges, as well as earlier and greater citation of published work (See The Effect of Open Access). 

Submitting to the journal implicitly confirms that all named authors and rights holders have agreed to the above terms of publication. It is the submitting author's responsibility to ensure all authors and relevant institutional bodies have given their agreement at the point of submission.

Note: some institutions require authors to seek written approval in relation to the terms of publication. Should this be required, authors can request a separate licence agreement document from the editorial team (e.g. authors who are Crown employees).

Privacy Statement

The names and email addresses entered in this journal site will be used exclusively for the stated purposes of this journal and will not be made available for any other purpose or to any other party.

Publication Fees

SectionAPC
Research Articles$2388.00
Brief Communications$1,194.00
Registered Reports$2388.00
Tools and Methods$2388.00
Reviews$2388.00
Perspectives$1,194.00
CommentariesNo Charge


Articles accepted for publication will be asked to pay an Article Publication Charge (APC) to cover publication costs. This can normally be sourced from your funder or institution. This fee covers all publication costs (editorial processes; web hosting; indexing; marketing; archiving; DOI registration etc.) and ensures that all of the content is fully open access. The APC consists of a $1,033 base APC which is retained by the publisher, and a society surcharge of $1,355 for the sections "Research Articles", "Registered Reports", and "Tools and Methods", or of $1,194 for the sections "Brief Communications" and "Perspectives" which helps maintain the society's costs of publication. This approach maximises the potential readership of publications and allows the journal to be run in a sustainable way.

Many institutions have funds available to support open access publications by their staff, therefore we ask that you contact the relevant body to cover the APC.

If you do not know about your institution’s policy on open access funding, please contact your departmental/faculty administrators and institution library, as funds may be available to you.

If published, you will receive an APC request email along with information on how payment can be arranged.

NB: Tax will be added to all fees charged, when applicable (includes VAT/Sales tax or any other applicable taxes).

Waiver Information

If you do not have funds available to pay the APC (e.g., because your institution/funder will not cover the fee) then we may be able to offer a discount or full waiver. Should you need to discuss waiver options or the APC in general, please ensure that you contact the editor as early as possible. Editorial decisions are made independently from the ability to pay the APC. Waiver requests must be received as part of the submission information (e.g. in the cover letter).

APC Cost Breakdown

In order to establish trust with authors, institutions and funders, we provide a transparent breakdown of how the APC is calculated. The framework used follows the structure created by the FAIR Open Access Alliance (FOAA. p3), as recommended by Plan S, thus ensuring that all Ubiquity Press journals are compliant with key open access funder requirements.

The table below shows how the publishing costs are broken down (2023 data). 

Discounts & Waivers18%
Journal Operations15%
Publication5%
Fees51%
Communication1%
General10%


Definitions for each of these categories, along with the Ubiquity Press average APC breakdown can be found at https://www.ubiquitypress.com/site/publish/.